U.S. Department of Education Differentiated Monitoring and Support Letters, Reports, and Findings
Updated 4.7.24—Virginia in More Hot Water; U.S. Department of Education Issues New Report, Finds VDOE at Fault for More Noncompliance
March 13, 2024, U.S Department of Education (USDOE) Office of Special Education Programs (OSEP) found Virginia Department of Education (VDOE) in noncompliance for the fourth year in a row. OSEP released its findings in a new Differentiated Monitoring Support report and letter. The issues identified relate to state complaints, mediation, due process, prior written notice, confidentiality, and independent educational evaluations (IEE).
March 15, 2024, Superintendent Lisa Coons responded to OSEP’s letter and report by issuing a letter to USDOE that states VDOE’s commitment to change and includes a chart outlining VDOE’s proposed corrective action plan (CAP) and timelines.
Notable corrective actions include changes to Virginia regulations regarding state complaint and due process filings. Moving forward, parents and advocates will be able to file state complaints and due process against VDOE.
Long-term noncompliance continues to relate to independent educational evaluations (IEE).
U.S. Department of Education Finds Alaska, Arkansas, and New York in Noncompliance; Issues Differentiated Monitoring Support Findings
U.S. Department of Education Releases Update on Arkansas Monitoring; Noncompliance Continues in 8 out of 9 Areas Identified
Although OSEP characterizes such letters as “close-out” letters, they are more status reports than close-out letters, since the latter infers close-out of all monitoring, rather than one of nine issues being closed out in this case, with eight of nine remaining in noncompliance.
U.S. Dept. of Education Releases Monitoring Close-Out Letters for Bureau of Indian Affairs, Louisiana, New Jersey, North Carolina, South Carolina, and Texas
The letters were issued between 2021 and May 2023, however OSEP waited until the past two months to publicly release them on USDOE’s website.
They detail years of monitoring, corrective actions required by OSEP, continued noncompliance, and the states eventually satisfying the action required by OSEP. However, in states like North Carolina and Texas there are a few caveats. caveats.
U.S. Dept. of Education to Investigate VA Dept. of Education’s Response to Fairfax County Public Schools Civil Rights Violations; What Actions has VDOE Taken with “Similarly Situated” Districts?
The announcement came in a May 12, 2023, letter from Valerie Williams, director of OSEP, to Lisa Coons, VDOE’s new superintendent of public instruction and is a follow up to OSEP’s February 17, 2023, letter to Coon’s predecessor Jillian Balow, which announced OSEP would be conducting additional monitoring activities, to include an on-site investigation. According to the May 12 letter, the on-site will occur during the week of September 25, 2023.
Virginia Remains Outlier as U.S. Dept. of Education Announces Close-Out of Monitoring in Arizona, Delaware, Florida, Hawaii, and Arizona
USDOE announced monitoring of Hawaii in 2019; of Arizona, Florida, and Virginia in 2020; and of Delaware in 2021. USDOE closed out monitoring of four of the five states within one-to-three years.
In the case of Virginia, it is on track to take more than three years to come into compliance with Individuals with Disabilities in Education Act (IDEA).
U.S. Dept. of Education Puts Virginia on Notice: Get into Compliance or Face Sanctions
Just weeks before Jillian Balow announced her resignation as Virginia Superintendent of Public Education, United States Department of Education Office of Special Education Programs put Virginia Department of Education on Notice: Get into compliance or face sanctions.
In a January 17, 2023, letter from USDOE OSEP to Balow (obtained today via a FOIA request), USDOE OSEP warned VDOE:
“If VDOE is unable to demonstrate full compliance with the IDEA requirements identified in OSEP’s monitoring report, this could result in the imposition of Specific Conditions on VDOE’s IDEA Part B grant award and could affect VDOE’s determination under section 616(d) of IDEA.”
U.S. Dept. of Education Finds Montana in Noncompliance with IDEA
~United States Department of Education Office of Special Education Programs
United States Department of Education Office of Special Education Programs has found the state of Montana in noncompliance with Individuals with Disabilities Education Act.
Dear VDOE: Why Did Sam Hollins Include Incorrect Information in Her Response to U.S. DOE’s Monitoring Letter on Virginia?
January 24, 2023: Article republished with new introduction (see italics below).
Almost three years ago, U.S. Department of Education Office of Special Education Programs issued a Differentiated Monitoring and Support report on Virginia. In response, VDOE issued a ten-page letter from Superintendent of Special Education and Student Services Samantha Hollins, which included false and misleading information.
In the years that have followed, noncompliance has continued in Virginia, as has Samantha’s failure to release a public statement correcting and/or apologizing for the false information in her previous ten-page letter. Within the last two months, VDOE’s failures made the news again when Office for Civil Rights issued two letters of finding for two Virginia agencies: Fairfax County Public Schools and Southeastern Cooperative Educational Programs.
The big question now: Will USDOE eventually pull funding for Virginia as it did for Texas, when Texas hit its post-DMS release three-year mark?
U.S. Dept. of Ed. Finds Arkansas and Michigan in Noncompliance with IDEA
January 12, 2023, OSEP issued differentiated monitoring support (DMS) reports for both states. In addition to including findings of noncompliance, the reports include required actions and timelines by which those actions must occur.
Virginia Dept. of Education’s Noncompliance Continues; Blows Through U.S. Dept. of Education’s 90-Day Compliance Deadlines
Virginia Department of Education (VDOE) remains in noncompliance of federal regulations.
September 1, 2022, United States Department of Education issued another a letter to VDOE that addresses VDOE’s continued failures. This letter was not provided to the public, nor were the similarly critical letters USDOE sent on February 8, 2022, and March 16, 2022. All three letters were obtained via Freedom of Information Act (FOIA) requests. Special Education Action received the September 1, 2022, letter yesterday, November 10, 2022.
Virginia’s Noncompliance Continues; U.S. Dept. of Education States More Concerns Exist
For each issue cited, OSEP required an action to address the issue—and these actions had 90-day timelines associated with them.
Almost two-and-a-half years later, issues remain, the DMS report has yet to be closed out, and more concerns continue to rise.